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One-stop Service Center

Onboarding Start-up

Check-in Procedures

Main responsible unit and contact information:

Personnel Office, Personnel Department, Teacher Hao, Office Building 412, 66279063
!Business start-up date:

Upon receipt of a letter of appointment, the Talent Check-in System is activated.
Processing time limit (working days):

12 working days for the Personnel Office to accept the declaration and close the declaration (excluding the time for preparation of materials) .
Talents will be notified of starting salary by SMS within 3 working days after check-in procedures are completed
Detailed guide:

Check-in procedures: Click to view
Business Assistance Unit and Contact Information:

Appointment Notice: Talent Introduction Section, Personnel Office, Teacher Wang, Office Building 413,66271136
Starting salary: Labor and Management Section, Personnel Office, Teacher Wang, Office Building 423, 66215275
Other notes:

Laboratory Equipment Fee Application

Main responsible unit and contact information:

Project Planning Section, Science and Technology Development Institute, Teacher Chen, Office Building 405,66163260
!Business start-up date:

national talents or team leaders: you can contact Research Development Office directly to apply for start-up 1 month before reporting.
Other talents: no need to apply.
Processing time limit (working days):

for imported equipment or equipment with RMB 2 million (including) or more: about 3 months.
Other equipment: about 1 month.
Detailed guide:

Procurement and Tendering Center website: Click to view
Business assistance unit and contact information:

The application for the equipment fee is done by the Science and Technology Development Institute;
Equipment purchase validation is the responsibility of the Laboratory and Equipment Management Division;
Procurement and bidding are handled by the Procurement and Bidding Center:
After signing the contract, the project unit conducts equipment acceptance, and applies for payment from the Finance Division, etc.
Other notes:

Laboratory equipment procurement validation

Main responsible unit and contact information:

Equipment Management Section, Laboratory and Equipment Management Division, Kou Zhouming, Fu Qianqian, Room 207-3, Office Building, 66256281
Business start-up date:

national talents or team leaders who are interested in applying for the fee of laboratory equipment can validate the laboratory equipment procurement at the same time.
Projects with RMB 400,000 and above: Contact the Establishment Office directly 1 month prior to check-in for the validation first.
Projects under RMB 400,000: can Contact the college directly for a validation 1 month prior to reporting.
Processing time limit (working days):

for imported equipment or equipment with RMB 2 million (including) or more: about 3 months.
Other equipment: about 1 month.
Detailed guide:

Procurement and Tendering Center website: Click to view
Business assistance unit and contact information:

The application for the equipment fee is done by the Science and Technology Development Institute;
Equipment purchase validation is the responsibility of the Laboratory and Equipment Management Division;
Procurement and bidding are handled by the Procurement and Bidding Center:
After signing the contract, the project unit conducts equipment acceptance, applies for payment from the Finance Division, etc.
Other notes:

Procurement of laboratory equipment (RMB 2 million and above procurement projects)

Main units in charge and contact information:

Goods procurement projects: Goods Procurement Section, Procurement and Tendering Center, Teacher Zhao, Bauhinia Office Building 309,66279030
Engineering and service projects: Engineering Services Procurement Section, Procurement and Tendering Center, Teacher Su, Bauhinia Office Building 307,66251771
!Business start-up date:

national talents or team leaders who are interested in applying for the fee of laboratory equipment can directly contact the Procurement and Tendering Center to make a public announcement of intent first (for procurement projects of RMB 2 million and above) one month before check-in.
Processing date limit (working days):

projects of RMB 2 million (inclusive) or more: public announcement takes 1 month.
Detailed guide:

Procurement and Tendering Center website:Click to view
Business assistance unit and contact information:

The application for the equipment fee is done by the Science and Technology Development Institute;
Equipment purchase validation is the responsibility of the Laboratory and Equipment Management Division;
Procurement and bidding are handled by the Procurement and Bidding Center:
After signing the contract, the project unit conducts equipment acceptance, applies for payment from the Finance Division, etc.
Other notes:

1-2 months after check-in

High-level talent agreement signing

Main responsible unit and contact information:

Talents and Experts Section, Personnel Department, Teacher Qu, Office Building 413, 66264502
Business start-up date:

Talent with Talent Allowance or annual salary ≥ RMB 300,000: Talent shall contact the college to start up the business after receiving salary start-up SMS notification:
Talents with no talent allowance or annual salary <RMB 300,000: no agreement required.
Processing time limit (working days):

within one week after the content of the agreement is agreed upon, the College will submit it to the Personnel Office for approval
Detailed guide:
Business assistance units and check-in procedure:

Personnel Office, Personnel Department, Teacher Hao, Office Building 412, 66279063
Starting salary: Labor and Management Section, Personnel Office, Teacher Wang, Office Building 423, 66215275
Other notes:

First Talent Allowance Payment

Main responsible unit and contact information:

Place an order: Talents and Experts Section, Personnel Department, Teacher Qu, Office Building 413, 66264502
Issuance: Financial Services Division, Accounts Section I, Teacher Han, Office Building 219,66250040
Business start-up date:

automatically starts up after signing the agreement on high-level talents, but handle once a month on a fixed schedule across the university
Processing time limit (working days):

Place an order: Within 5 working days, the Personnel Office will submit a copy of the agreement for high-level talents to the Financial Office.
Issuance: Upon successful placement of an order, the Financial Office will issue with the payroll day.
Detailed guide:
Business assistance unit and contact information:

high-level talent agreement: Personnel Department, Talent and Experts Section, Teacher Ge, Office Building 413, 66264502
Other notes:

If you miss the university-wide processing schedule this month, the processing of this service will be postponed to the next month.

Laboratory space settlement (including office)

Main responsible unit and contact information:

Real Estate Section, State-owned Assets Management Office, Teacher Qian, 212 Administration Building, 66264499
Business start-up date:

After the agreement for high-level talents is signed, the talents contact the SASD for start-up according to the content of the agreement.
Processing time limit (working days):

Arranged according to the actual situation.
Detailed guide:
Business assistance unit and contact information:

high-level talent agreement: Personnel Department, Talent and Experts Section, Teacher Ge, Office Building 413, 66264502
Other notes:

Research Start-up Funding Project (Natural Sciences)

Main responsible unit and contact information:

Project Planning Section, Science and Technology Development Institute, Teacher Chen, Office Building 405,66163260
Business start-up date:

Talent with Talent Allowance or annual salary ≥ RMB 300,000: After the signing of the Agreement on High-level Talents, the talents shall contact Science and Technology Development Institute to start up
Talents without talent allowance or with annual salary <RMB 300,000: After reporting and signing the Employment Contract for the Establishment, the talents shall contact Science and Technology Development Institute to start up
Processing time limit (working days):

7 working days (subject to the time-consuming process of filling out forms, revising and resubmitting for review by the actual imported teachers).
Detailed guide:

Follow the official account of the "Science and Technology Development Institute of Hainan University" for the procedures, "Service Guide" → "start-up funds. Log in to the official website of Research Development Office
Click the "Download Area" to download the "Hainan University Scientific Research Start-up Funding Application Report", URL:Click to view
Business assistance unit and contact information:

High-level talent agreement: Personnel Department, Talent and Experts Section, Teacher Qu, Office Building 413, 66264502
Reporting and institution employment contracts: Personnel Office, Personnel Department, Teacher Chen, Office Building 412,66279063
Other notes:

As newly introduced talents report to the university at different times, those who are unable to catch up with the university's unified batch of scientific research start-up funds and really need the funds for their scientific research work can contact the Institute of Science and Technology Development in time for negotiation on the issuance of the funds and the use of the funds.

First payroll

Main responsible unit and contact information:

Place an order: Labor and Management Section, Personnel Department, Teacher Wang, Office Building 423,66215275
Issuance: Financial Services Division, Accounts Section II, Teacher Li, Office Building 219,66250040
Business start-up date:

Fill out the new faculty check-in system and submitting it automatically initiates the process, but it is handled once a month on a fixed schedule across the university
Processing time limit (working days):

Place an order: after the submission of the check-in system, after reviewing the compliance with the check-in requirements, complete materials and reporting to the school, the Personnel Department will place an order to the Finance Department within 15 working days.
Issuance: After the order has been successfully placed, the Financial Office will issue uniformly on the actual payday of each month.
Detailed guide:
Business assistance units and check-in procedure:

Personnel Office, Personnel Department, Teacher Hao, Office Building 412, 66279063
Other Note:

The first paycheck is based on the actual date of the school's monthly paycheck. If you miss the university-wide processing schedule this month, the processing of this service will be postponed to the next month.

First Social Security Declaration

Main responsible unit and contact information:

Labor and Employment Section, Personnel Department, Teacher Yan, Office Building 423, 66279076
Business start-up date:

Automatically starts up after starting payroll, but declare to the Province once a month on a fixed schedule across the university.
(The Social Security Administration has set the time for filing social security returns as within 1-15 days of the beginning of the month.)
Processing time limit (working days):

Permanent staff shall submit declaration within a month after the approval is issued. If they fail to process due to special circumstances, they can submit within a month depending on the circumstances. Foreigners need to provide their passports, labor contracts and work permits to work in China before submitting a declaration, and other non-staff to be paid within one month after the submission of a declaration.
(Talents apply for their own social security cards as notified by the school. The Hainan Provincial Social Insurance Bureau will process the application for declaration within 5 working days within the stipulated time, and the payment record will be available at the end of the month).
Detailed guide:
Business assistance units and check-in procedure:

Personnel Office, Personnel Department, Teacher Hao, Office Building 412, 66279063
Starting salary: Labor and Management Section, Personnel Office, Teacher Wang, Office Building 423, 66215275
Other notes:

If you miss the university-wide processing schedule this month, the processing of this service will be postponed to the next month.

First settling-in grant

Main responsible unit and contact information:

Place an order: Talents and Experts Section, Personnel Department, Teacher Qu, Office Building 413, 66264502
Issuance: Financial Services Division, Teacher Han, Office Building 219,66250040
Business start-up date:

Automatically starts up after starting payroll, but handle once a month on a fixed schedule across the university.
Processing time limit (working days):

Place an order: Personnel Office will place an order to Financial Office within 1 month.
Issuance: Upon successful placement of an order, the Financial Office will issue within one week.
Detailed guide:
Business assistance unit and contact information:

Starting salary: Labor and Management Section, Personnel Department, Teacher Wang, Office Building 423,66215275
Other notes:

If you miss the university-wide processing schedule this month, the processing of this service will be postponed to the next month.

Receipt of rental subsidy (A, B, C type talents)

Main responsible unit and contact information:

submission of applications: individual applies to the College, while the College summarizes and submits to the Ministry of Logistics and Security (General Affairs and Logistics Department) Real Estate Section places an order: the Ministry of Logistics and Security (General Affairs and Logistics Department), Real Estate Section, Teacher Qian, Bauhinia Office Building 307,66264499
Issuance: Financial Office
Business start-up date:

Applications may be initiated at any time after starting payroll, with a start date of the next month after approval, but issue once per quarter on a fixed schedule across the university.
Processing time limit (working days):

Place an order: Ministry of Logistics and Security (General Logistics Service) will place an order to Financial Office within 1 month.
Issuance: Upon successful placement of an order, the Financial Office will issue within 10 working days.
Detailed Guide:

Interim Measures for Temporary Rental Subsidies for Faculty and Staff of Hainan UniversityClick to view
Business Assistance Unit and Contact Information:

Application form review and signing: Talent Introduction Section, Personnel Office, Teacher Wang, Office Building 413,66271136
Other notes:

If you miss the university-wide processing schedule this quarter, the processing of this service will be postponed to the next quarter.

Laboratory equipment procurement

Main units in charge and contact information:

Goods procurement projects: Goods Procurement Section, Procurement and Tendering Center, Teacher Zhao, Bauhinia Office Building 309,66279030
Engineering and service projects: Engineering Services Procurement Section, Procurement and Tendering Center, Teacher Su, Bauhinia Office Building 307,66251771
Business start-up date:

projects with RMB100,000-RMB500,000: self-procurement can be initiated after starting salary, and procurement procedures can be consulted with the Procurement and Bidding Center.
Projects with RMB500,000-RMB2,000,000: after salary starts, the talent shall contact Procurement and Bidding Center to initiate the project.
Projects with RMB 400,000 and above must be justified and completed by the Establishment Division. Purchase costs are covered by research start-up funds or laboratory equipment fees (approved for national talents or team leaders from Research Development Office).
Processing time limit (working days):

Projects with RMB100,000-RMB500,000: procure by themselves in about 7 days.
Projects with RMB500,000-RMB2 million: it takes 13-18 days to open bids.
Projects with RMB 2 million (inclusive) or more: public announcement takes 1 month and bids opening takes 21-38 days.
Detailed guide:

Procurement and Tendering Center website: Click to view
Business Assistance Unit and Contact Information:

the Laboratory and Equipment Management Division approves for equipment purchases. After signing the contract, the project unit conducts equipment acceptance, applies for payment from the Finance Division, etc.
Other notes:

About 3 months after check-in

Intermediate title certification

Main responsible unit and contact information:

Colleges
Business start-up date:

Doctoral students can apply to the College for recognition of intermediate titles and appointment to intermediate positions after completing the procedures for reporting to the College (fresh doctoral graduates are required to complete a 3-month apprenticeship and pass the assessment).
Processing time limit (working days):

Arranged according to the requirements of each college.
Detailed guide:

As required by the college.
Business assistance unit and contact information:

Colleges
Other notes:

Provincial High-level Talent Recognition

Main responsible unit and contact information:

Talents and Experts Section, Personnel Department, Teacher Lin, Office Building 413, 66264502
Business start-up date:

Applications can be submitted online after three months of social security payments in Hainan Province.
Processing time limit (working days):

3 working days after the online submission of materials to complete the school audit and submit to the provincial government service center for review.
Detailed guide:

Provincial High-level Talent Recognition Click to view
Business assistance unit and contact information:

social security inquiry (online lobby of the Department of Human Resources and Social Security): Click to view
Other note:

High-level talent certificates (paper copies) and Tianya Talent Cards are usually collected one month after the audit is completed at the Provincial Government Service Center.

About 6 months after check-in

Receipt of rental subsidies (D and E type talents)

Main responsible unit and contact information:

submission of applications: individual applies to the College, while the College summarizes and submits to the Ministry of Logistics and Security (General Affairs and Logistics Department) Real Estate Section places an order: the Ministry of Logistics and Security (General Affairs and Logistics Department), Real Estate Section, Teacher Qian, Bauhinia Office Building 307,66264499
Issuance: Financial Office
Business start-up date:

If the relevant conditions are met, priority will be given to implementation in accordance with the provisions of the "Regulations on the Application and Issuance of Housing Rental Subsidies and House Purchase Subsidies for Institutions in Hainan Province" of the Human Resources Development Bureau of Hainan Province.
After receiving the certificate of recognition of provincial high-level talents, they will be declared quarterly according to the notification on the university website, and will be declared to the Provincial Bureau of Human Resource Development within the fixed schedule across the university every quarter. Quarterly by March, June, September and December, applicants submit materials by the 10th, 20 days before the second college summary submitted, 30 days before the real estate section completed the publicity.
Processing time limit (working days):

Place an order: After the Province allocates the fund, Ministry of Logistics and Security (General Logistics Service) will place an order to Financial Office within 1 month.
Issuance: Upon successful placement of an order, the Financial Office will issue within 10 working days.
Detailed guide:

①Notice on Faculty and Staff Applying for Housing Subsidies for Talents Introduced by Provincial Institutions Click to view
② Interim Measures for Temporary Rental Subsidies for Faculty and Staff of Hainan University Click to view
Business assistance unit and contact information:

Provincial high-level talent recognition: Personnel Department, Talent and Experts Section, Teacher Zhao, Office Building 413, 66264502

Launch by notice

Research Start-up Funding Project (Humanities Sciences)

Main responsible unit and contact information:

Humanities and Social Sciences Division, Teacher Ye, 213 Taijian Building, 66252616
Business start-up date:

after the onboarding start-up, the declaration is initiated according to the notification of the Humanities and Social Sciences Office, and is processed once a year at fixed schedule across the university (around March-April).
Processing time limit (working days):

Place an order: Close in 5-7 working days
Issuance: The issuance of research start-up funds needs to be coordinated with the progress of the work of the Financial Office, and generally does not exceed 15 working days.
Detailed guide:

Fill in: Hainan University Research Initiation Fund Program Application Form (2020)
Study: Hainan University talent basic scientific research business expense management measures.
Detailed link:Click to view
Business assistance unit and contact information:

Budget Section, Financial Office, 66292690, Office Building 200
Other notes:

If you miss the university-wide processing schedule this year, the processing of this service will be postponed to the next year.

Technical Title Appraisal

Main responsible unit and contact information:

Post and Employment Section, Personnel Department, Teacher Mo, Office Building 420,66279034
Business start-up date:

once a year, initiate by notice.
Processing time limit (working days):

Arranged according to the schedule.
Detailed guide:

May consult with the college.
Business assistance unit and contact information:
Other notes:

Financial reimbursement

Main responsible unit and contact information:

Financial Office, Accounts Section I, Chief Li: 66256385
Financial Office, Accounts Section II, Chief Chen: 66252590
Business start-up date:

Regular business, year-round. Financial reimbursement can be made at any time depending on when the project is initiated.
Processing time limit (working days):

Depending on the day-to-day work of finance, reimbursement claims will be processed within 3-5 working days after submission to the Financial Office.
Detailed guidance:

1. Follow the official account of "Hainan University" - financial information management system - financial regulations - Rules and regulations, accounting operations.
2. Log on to the homepage of the Financial Office of Hainan University to check the financial rules and regulations.
Business assistance unit and contact information:
Other note:

A service window for newly introduced faculty has been set up in Office 207 of the Financial Office.

State-level project declaration

Main responsible unit and contact information:

Natural Science: Project Planning Section, Science and Technology Development Institute, Teacher Chen, Office Building 405,66163260
Humanities: Project Management Section, Division of Humanities and Social Sciences, Teacher Su, Room 211, Taijian Building, 66280130
Business start-up date:

Initiate by notice.
Processing time limit (working days):

Arranged according to the schedule.
Detailed guide:
Business assistance unit and contact information:
Other notes:

Higher Education Teacher Certification

Main responsible unit and contact information:

Faculty Training Section, Personnel Department, Teacher Liu, Office Building 423, 66279076
Business start-up date:

Once a year, initiate by notice
Processing time limit (working days):

Arranged according to the schedule.
Detailed guide:

please refer to the notice issued in 2022: Click to view
Business assistance unit and contact information:
Other notes:

Post Agreement Signing

Main responsible unit and contact information:

Colleges
Business start-up date:

initiate by notice of the college.
Processing time limit (working days):

Arranged according to the schedule.
Detailed guide:
Business assistance unit and contact information:
Other notes:

Other Information

House rental

Settlement

Enrollment of children of high-level talents

State-level talent project declaration

Warm Tips

Pre-arrival

Visa

Right after arrival

Registration of Residence Physical Examination Work/Residence Permit

During the stay

Permit & Visa Information change Utilization of overseas travel grants